Volca gained full financial visibility in under 60 days by partnering with Haven
2-month
full cleanup
0 hours
on manual bookkeeping
100%
financial visibility
“Haven made our accounting and bookkeeping effortless. I’ve spent less than five minutes on manual reconciliation since we started with them.”
Introduction
Company Overview
Volca is an AI-powered payroll and compensation platform purpose-built for HVAC, plumbing, and electrical companies. It automates pay structures, commissions, and compliance in one place to help operators manage field teams with speed, accuracy, and real-time financial insight.
Challenge
Volca’s books were tracked by hand, leaving the team blind to burn and runway
Before Haven, Volca’s finances lived entirely in spreadsheets. The founders were splitting time between product and fundraising, which left them manually tracking expenses and projecting burn without any structured bookkeeping process.
There was no chart of accounts, no reconciled data, and no monthly close schedule. As the company grew, the lack of clarity made financial decisions increasingly risky.
“Our books were a mess. They were tracked by hand, and we didn’t have a good pulse on our burn. The easiest way a startup can fail early on is by overspending and underdelivering.”
Every investor update, hiring decision, and product sprint relied on best guesses rather than verified numbers. Volca needed a full rebuild of its financial foundation, and a partner that could move as fast as the rest of its business.
Solution
Haven rebuilt Volca’s financial foundation and delivered real-time clarity in weeks
Haven stepped in to overhaul Volca’s back office from the ground up. Within days, Haven’s onboarding team connected bank accounts, payroll, and revenue tools into the Haven platform.
The team cleaned and reconciled all historical data, established a standardized chart of accounts, and automated bookkeeping and close operations moving forward. Every transaction now syncs and reconciles automatically, with live reporting shared directly in Slack.
“Turnaround time was incredible. Haven’s platform makes everything feel effortless, and the mix of software plus real accountants just works. We finally know where every dollar goes, and we dont have to do any of the manual work ourselves.”
With accurate, up-to-date financials and proactive monthly closes, Volca’s leadership gained instant visibility into burn rate, runway, and spend categories. All without adding headcount or touching a spreadsheet.
